KEY RESPONSIBILITIES
As a speaker…
- Please use the provided PowerPoint template for all presentations. Unfortunately, we won’t be able to accommodate KEYNOTE presentations.
- We kindly request that all presenters visit the Media center at least 1 hour before their lecture to ensure their presentations function as expected, even if the talk was submitted online in advance.
- Please note that personal laptops cannot be used for presentations.
- We require each speaker to include a disclosure slide in their presentation.
- Kindly report to the speakers’ desk in the lecture hall at least 10 minutes before the session starts to meet the moderators and fellow speakers.
- During your presentation, please use the computer mouse instead of a laser pointer.
- We appreciate your adherence to the allocated speaking times. A timer at the lectern will indicate the remaining time.
- Please be aware that live case presentations may interrupt your lecture.
- Technical requirements: Videos: If you’re using PowerPoint 2007 or older, please upload your video files separately as they cannot be embedded into the presentation. If your presentation includes linked video files, please upload those as well.
Slide layout: The congress only permits 16:9 landscape MS-PowerPoint (.pptx or .ppt) presentations. Please prepare your materials accordingly.
As a session moderator…
- Please arrive at the speakers’ desk at the front of the lecture hall at least 10 minutes before the session starts.
- Ensure that the session’s objectives are covered by the lectures and have been achieved by the end of the session.
- Help us ensure that lectures and live transmissions do not exceed the allotted time. Feel free to politely interrupt if necessary. When a speaker has run out of time, please ask them to conclude with a summary statement.
- If you’re moderating a session that includes live transmission, please make sure to read the live session briefing below.
As a session panelist…
- Please arrive at the speakers’ desk at the front of the lecture hall at least 10 minutes before the session starts.
- Your presence is required for the entire session. We appreciate your active participation in the discussion to enhance the quality of the sessions.
As a session facilitator…
What sets CASPIAN apart is its interactive nature and the close interaction between the podium, the speakers, and the audience. To enhance this interaction, we have introduced the role of a facilitator. If you are assigned as a session facilitator, we kindly ask you to:
- Act as a representative of the audience in the discussion.
- Prepare key questions to initiate and stimulate the session discussion.
- Step in if the panelists engage only among themselves.
- Maintain neutrality, meaning you should not take a specific position in the discussion.
- Stay within the audience (either seated or walking around), and feel free to ask questions to the speakers and the podium when appropriate. You can also engage with attendees.
- Aim to assist the group in reaching a consensus on any preexisting or emerging disagreements during the meeting to establish a strong foundation for future action.
Information for those involved in CASPIAN live Transmission sessions
Thank you for being part of our live transmissions during the CASPIAN Meeting 2024! Below, you will find some information about the sessions and the nature of live Transmissions during CASPIAN Meeting. Please take the time to read through this document to fully understand your role and responsibilities and to be aware of what others are doing to ensure a smooth running of the live sessions.
GENERAL INFORMATION
- Each case transmission will commence with the case history.
- Patient safety should always be the primary concern. Operators will work more or less as they would on a regular day. They can certainly wait a few minutes with the next step, but should not delay the procedure more than what is acceptable in the interest of the patient.
- We aim to show reality! This means we want to stay live when operators encounter challenging points in the procedure. IF operators decide to go offline, they will record everything so that we can show the outcome later on or on the next day.
- Communication is KEY to the smooth running of LIVE sessions. Please communicate with each other via the intercom to maximize the benefits of the live transmissions.
- Moderators and operators should involve the audience in the discussion as much as possible.
LIVE SESSION TYPES
Sessions with more than one case: The first center will start a bit earlier, showing the case presentation and the initial steps of the procedure. After 15-20 minutes, the other center will start. While the moderator will focus on the discussion with the audience and the operator, it is the job of the live center coordinator to decide which element of which case is relevant to the session and of interest to the audience. The live case moderator should address the audience and moderator to announce when, why, and what is being shown. Due to the nature of transmitting from several centers in parallel, it may happen that we switch to one case just for a few minutes at a time and then go back to the other.
Session with only one case: Depending on the structure of the session, we will start with either live or a presentation. The live transmission should begin with the case presentation and the initial steps of the procedure. The moderator should communicate with the AV team and the operator throughout the session to decide when to go live and when to continue with lectures. The moderator should pay close attention to how much time remains in the session to enable a good balance between lectures and live. It can and will happen that we transmit live just for a few minutes and then go back to have presentations.